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BOARD MINUTES

RANDOLPH COUNTY SOIL & WATER CONSERVATION DISTRICT

Asheboro, North Carolina
November 10, 2003

 

Supervisors Present: Others Present:
Craig Frazier, Chairman Barton Roberson, DC
William Alston, V. Chairman Jenny Parks, Admin. Sec.
Richard Canoy, Secretary Randy Blackwood, Env. Spec.
Charles Moss, Member Bob Abell, Soil Con. Tech.
  Shaun Hayes

The meeting was called to order at 7:40 a.m. Frazier welcomed everyone to the meeting.

Travel vouchers were signed and returned.

Alston commented on the "fire side chat" during the Supervisor’s Training at Camp Caraway on 10/29-30/03.

ACTION ITEMS:
October 13, 2003 minutes were reviewed and corrections were made. Canoy moved, seconded by Alston, the board voted unanimously to accept the minutes of 10/13/03.

Frazier reported that he had received a letter from Walter Knott stating that he will be relocating to Brunswick County later this year and wishes to resign his elected position at this time. Alston moved, seconded by Canoy, the board voted unanimously to accept Walter Knott’s resignation as of today, November 10, 2003.

In the absence of Knott, Parks presented the Treasurer’s Report. Canoy moved, seconded by Moss, the board voted unanimously to accept the Treasurer’s Report. A copy is attached to these minutes.

Alston moved, seconded by Canoy, the board voted unanimously to appoint Moss as the Treasurer during the month of December due to Knott’s resignation.

Blackwood gave the NCACSP Report as follows:
-The following Applications were presented:

 >Norris Randal Jessup for an incinerator/barrel to dispose of chickens. Alston moved, seconded by Canoy, the board voted unanimously to approve this application.

>Alice Todd for reseeding of a pasture. Canoy moved, seconded by Moss, after discussion the board voted unanimously to deny this application due to it not meeting NCACSP criteria.

>Gary Caviness for a drystack. Canoy moved, seconded by Moss, the board voted unanimously to approve this application.

>Mike Morgan for a drystack and incinerator. Canoy moved, seconded by Alston, the board voted unanimously to approve this application.

-Blackwood presented a Request for Payment for Jay Hohn, Jr. contract #76-2003-11-16 for $2109.00 to pay on Cropland Conversion. Alston moved, seconded by Canoy, the board voted unanimously to approve this Request for Payment.

-Blackwood presented a new contract for Bernard Beck, contract #76-2003-06-02 for $8109.00. The funds shown here are $109.00 less than the original contract. Accounting error occurred when changing quantities of several practice components. Alston moved, seconded by Canoy, the board voted unanimously to correct the cost on the contract and accept it as presented. Blackwood will send a letter of explanation to Raleigh describing the reasoning of the correction.

-Blackwood presented the following NCACSP contracts:

>Wylie Brown, contract #76-04-07-02 in the amount of $20,891 for a drystack. Canoy moved, seconded by Alston, the board voted unanimously to approve this contract as presented.

>Danny Shaw, contract #76-04-06-16 in the amount of $16,783 for a drystack. Alston moved, seconded by Canoy, the board voted unanimously to approve this contract as presented.

>Thurman Jessup, contract #76-04-09-02 in the amount of $15,522 for a drystack. Randal Jessup has received NCACSP funding in the past 3 years, but this may be waived depending on the number of applications received and funding available at the time of funding this contract. Alston moved, seconded by Canoy, the board voted unanimously to approve this contract as presented.

Frazier reported that Randolph SWCD has been allocated $93,967.15 for Program Year 2004 Cost Share Allocation.

Roberson gave the NRCS Report as follows:

-Roberson reported that PRMS would now be called PRS. The changes should occur sometime mid November. All contracts, etc. will be Internet based.

-Roberson gave a brief update on the difference between Technical Service Providers (TSP) and Competitive Sourcing (outsourcing) TSP - allows private industry to help with workload and they are paid through the program. Competitive Outsourcing - looking at positions throughout NRCS to see if these jobs could be completed more economically by private industry. The 4 positions in NC (SCT) were all retained w/the Agency. Bob Abell's position in Cabarras was one of the 4 positions.

-Nine out of 10 CRP applications were accepted. Canoy moved, seconded by Alston, the board voted unanimously to approve all nine plans as presented and have Frazier sign them all outside of the board meeting. The plans are for: Edna Cox, David King, Roger Wilson, R&H Motor Line (Everett Callicutt), Patsy Wagoner, Baxter Surratt, Polly Allen, Jimmy Wilson, and Vernon Brown

In other items of information, Roberson reported that Melissa Rosebrock with DWQ has contacted him regarding a poultry operation spreading waste and dead birds on a field and buzzards have been swarming over the field. Rosebrock will continue to keep the office informed of what is taking place. DWQ is addressing the issue.

Bob Abell gave a brief report on the completion of EQIP Status Reviews.

A sample invitation was presented to the board for a Stakeholders Meeting for identifying and addressing resource concerns. It was decided to check the availability on December 2, 2003 at several restaurants in the area. It was also decided to ask the Stakeholders to be at the chosen restaurant at

6:30 p.m. to eat dinner if they so desire and the meeting will begin at 7:00 p.m. It was also decided to have the local EQIP Workgroup Meeting during the December 8, 2003 Board Meeting. Invitations will be mailed as soon as all of the details are finalized.

New & Limited Resource Farmer Provision of the ACSP will be discussed during the December Board Meeting.

There was no RC&D Report given at this time.

It was decided to discuss the Opportunity for Districts Through a New Wetland Restoration Agreement during the December Board Meeting.

An updated copy of the Vacancy Announcement for the Community Conservation Specialist was presented to the board for information.

It was decided to discuss the Foundation Grant for the Implementation of the Foundation’s Environmental Enhancement Grants Program through Conservation Districts for Current or Former Confined Animal Operations Farmers during the December Board Meeting.

The 2004 Annual Meeting information was presented to the Board for their information. Frazier, Alston, Canoy and Moss all plan to attend this meeting. Rooms have been reserved for each of the supervisors.

The Community Conservation Workshop has been moved from November 17, 2003 to February 2004 in Winston-Salem. More information will follow as soon as it becomes available.

The vacant supervisor position was discussed. Alston moved, seconded by Canoy, the board voted unanimously to nominate Shaun Hayes to the Soil and Water Commission to fill Walter Knott’s un-expired term if there are no other persons interested in filling the vacancy.

Discussion was regarding a Christmas "get together" for the Board and Staff. Parks will work on a date/time/place and let everyone know.

The following consent items were approved:

-Employee Weekly Logs

-November & December Calendars

-Parks Performance Evaluation

-NACD News & Views

-NACD Alert for Supervisors

-The Grapevine – NCDEA

-Information from Jerry Dorsett (Fire Ecology Workshop, Jordan Lake Stakeholders Meeting, Draft Agenda for TRC Meeting, Phil Lowdermilk Retirement, Job Opening in BA)

-Charles Snipes Surgery Information

-Update on Planning for the Summit on Working Lands Conservation

There being no further business the meeting adjourned at 9:25 a.m.

 


The Next Regularly Scheduled Board Meeting will be December 8, 2003 at 7:30 a.m.

Federal Building

241 Sunset Avenue, Asheboro, NC 27203

Form 301: Issued 5/84 Soil and Water Conservation Commission
Department of Natural Resources and Community Development
1614 Mail Service Center, Raleigh, NC 27699-1614