Asheboro, North Carolina
July 14, 2003

Supervisors Present:   Others Present:
Craig Frazier, Chairman   Barton Roberson, DC
William Alston, V. Chairman   Jenny Parks, Admin. Sec.
Walter Knott, Treasurer   Randy Blackwood, Env. Spec.
Richard Canoy, Secretary   Karen Davis, NRCS Student Trn.
Charles Moss, Member    


The meeting was called to order at 7:40 a.m. Frazier welcomed everyone to the meeting.

Travel vouchers were signed and returned.

June 9, 2003 minutes were reviewed and corrections were made. Canoy moved, seconded by Knott, the Board voted unanimously to accept the minutes of June 9, 2003.

Knott presented the treasurer’s report summarizing the 2002-2003 year. Alston moved, seconded by Canoy, the Board voted unanimously to accept the Treasurer’s Report as presented. A copy is attached to these minutes.

Knott presented the treasurer’s report for the 2003-2004 year. Alston moved, seconded by Canoy, the Board voted unanimously to accept the 2003-2004 Treasurer’s Report.

Blackwood reported that the computer that was to be purchased for $1,500 was not purchased due to Randolph County Computer Services specs that were sent to each office earlier in the year. Computer Services has given a quote of $2172 for the purchase of a new computer. Canoy moved, seconded by Alston, the Board voted unanimously to set aside $2,500 towards the purchase of a new computer without a new monitor.

Frazier reported that the GSA Parking Space Lease Agreement is due. The rate has been decreased from $90 per month for 3 spaces to $75 per month for 3 spaces. Canoy moved, Alston seconded, the Board voted unanimously to accept the GSA Parking Space Agreement for $75 per month for 3 parking spaces.

Information on uniforms for the employees was presented to the board. Uniforms would consist of a golf shirt with the Randolph SWCD logo. The prices are attached to these minutes for information. Knott moved, seconded by Canoy, the Board voted unanimously to set aside $250 into a Uniform Line Item and purchase the uniforms from Ink ‘N Stitches.

The NRCS Report was given by Roberson as follows:
-The PRMS Report has was presented.
-Roberson gave an EQIP information update. Out of 258 Applications received, 184 have been ranked. Applicants have been coming by the office to sign their ranking forms.
-One Conservation Plan for Matthew Pearson and 5 Conservation Plans for Russell Angel were presented to the board for approval. Knott moved, Canoy seconded, the board voted unanimously to approve the Conservation Plans for Matthew Pearson and Russell Angel.
-Roberson reported that Bob Able, NRCS GS6, would be detailed to Randolph County beginning August 4, 2003. Able is currently working in Mecklenburg County.
-Roberson reported that August 14, 2003 would be Karen Davis’ last day.
-Roberson gave a brief report regarding the Service Center relocation. All agencies are in support, but there is a possibility that NRCS will be reorganizing. Mary Combs, State Conservationist, has requested a 30-day extension for NRCS. All of the information regarding new office space, etc, is currently in GSA’s hands. More information will follow as it becomes available.
-Roberson reported that district employees would work under the job performance agreement with NRCS and will not be eligible to become Technical Service Providers while working as a district employee.

The NCACSP Report was given by Blackwood as follows:
-Blackwood presented the following NCACSP Applications for Assistance:

-Jeff Burgess – litter spreader – Alston moved, seconded by Knott, the board voted unanimously to deny Jeff Burgess’ application on the grounds that litter spreaders are not cost sharable in Randolph County and the staff will recommend another practice to him.

-Eugene Frazier – drystack/incinerator – Knott moved, seconded by Canoy, the board voted unanimously to approve Eugene Frazier’s application.

-A brief explanation was given as to why Jerry Brown will be presented to the Commission Wednesday for an extension request.
-Supervisors were reminded to complete their Spot Checks before the afternoon of July 15, 2003.

Alston gave the RC&D Report as follows:
-The National RC&D Meeting will be held in San Antonio, Texas July 20-23, 2003.
-Roberson visited with the City of Randleman on the possibility of a stream bank restoration project through RC&D.

One of the Resource Conservation Workshop students, Sara Cheney, discussed her experience at the Resource Conservation Workshop that was held in Raleigh. She expressed her appreciation to the district for funding this workshop for her. She expressed interest in going again if allowed. Frazier thanked her for coming to the board meeting.

Parks presented an educational newsletter, "Soil and Water Educational Links," to be reviewed by the board. This newsletter will be mailed to all schools within Randolph County for information as to what the Soil and Water District has to offer. The newsletter was approved. The newsletter will be mailed out in August 2003.

Canoy moved, seconded by Knott, discussion followed, the board voted unanimously to nominate Frazier to the Area 3 SWCD’s for the upcoming vacancy for the Piedmont seat on the Soil and Water Commission. This seat will be voted on during the Annual Meeting in January. Frazier currently holds the Piedmont Seat on the Commission.

A brief update regarding the State’s Budget was presented for information. A copy of this update is attached to these minutes.

Parks reported that Lynn Sprague has contacted the Randolph SWCD regarding a Community Collaboration Meeting. Sprague has secured funding to hold meetings of this nature and the district would have $2,500 to go towards funding the meeting. Knott moved, seconded by Alston, the board voted unanimously to hold a Collaboration Meeting with the $2,500 offered through Sprague.

Knott informed the board and staff that he would be moving to Sunset Beach, NC the first of the year. A replacement to fill his position will be sought after he has officially resigned.

The following consent items were approved:
-Employee Weekly Logs
-July & August Calendars
-NCASWCD Leadership Rotation Schedule
-By Laws of the NCASWCD
-Article of the NCASWCD
-SWCD Commission Minutes and Information
-News Release regarding "EEE" infection
-Southeast DEA Newsletter
-58th Annual Meeting – NACD in Hawaii
-USDA News

There being no further business the meeting adjourned at 9:00 a.m.

The Next Regularly Scheduled Board Meeting will be August 11, 2003 at 7:30 a.m.
Federal Building
241 Sunset Avenue, Asheboro, NC 27203

Form 301: Issued 5/84 Soil and Water Conservation Commission
Department of Natural Resources and Community Development
1614 Mail Service Center, Raleigh, NC 27699-1614