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BOARD MINUTES

RANDOLPH COUNTY SOIL & WATER CONSERVATION DISTRICT
Asheboro, North Carolina
June 9, 2003

 

Supervisors Present: 9;   Others Present:
Craig Frazier, Chairman   Barton Roberson, DC
William Alston, V. Chairman   Jenny Parks, Admin. Sec.
Walter Knott, Treasurer   Randy Blackwood, Env. Spec.
Richard Canoy, Secretary   Karen Davis, NRCS Student Trn.
Charles Moss, Member    
9;

The meeting was called to order at 7:35 a.m. Frazier welcomed everyone to the meeting.

Alston gave the invocation.

Travel vouchers were signed and returned.

ACTION ITEMS:

May 12, 2003 minutes were reviewed and corrections were made. Canoy moved, seconded by Knott, the Board voted unanimously to accept the minutes of May 12, 2003.

May 21, 2003 minutes were reviewed and corrections were made. Canoy moved, seconded by Alston, the Board voted unanimously to accept the minutes of May 21, 2003.

Knott presented the treasurer’s report. Canoy moved, seconded by Moss, the Board voted unanimously to accept the Treasurer’s Report as presented. A copy is attached to these minutes.

It was reported that the new fax machine has been received in the office.

There will be a budget meeting today in the Randolph County Commissioners Meeting Room at 4:00 p.m. Moss will be present to represent the board.

The Board decided unanimously to submit Frazier’s application for him to attend the North Carolina Foundation for Soil and Water Conservation Districts Advanced Leadership Development Program for District Supervisors. The Piedmont Region session will be held at the Caraway Conference Center October 29-30, 2003.

The NRCS Report was given by Roberson as follows:
-Roberson introduced the new NRCS student trainee – Karen Davis. Davis is from Jamestown and will be training in our office through August.
-The PRMS Report has was presented.
-Roberson gave an EQIP information update. Randolph County has been allocated $314,009. Currently there are 258 applications to be ranked, plan and contract prepared. Ranking will need to be completed by mid July. Staff is currently ranking these applications.
-Roberson reported on Technical Service Providers. Discussion was had on a TSP agreement with the Randolph SWCD Board of Supervisors. Discussion was also had on district employees also becoming TSP’s through their districts.

The NCACSP Report was given by Blackwood as follows:
-Blackwood presented the following NCACSP Applications for Assistance:

Darrell Saunders – erosion, drainage – Knott moved, Canoy seconded, the Board voted unanimously to accept this application.

John Lowe – incinerator/drum composter for his poultry operation – Knott moved, Canoy seconded, the Board voted unanimously to accept this application.

Greg Cox – incinerator/drum composter for his poultry operation – Knott moved, Canoy seconded, the Board voted unanimously to accept this application.

Chris Hogan – drystack for his poultry operation that wasn’t in existence until 2000 – Knott moved, Alston seconded, the Board voted unanimously to deny this application on grounds that his operation was not in operation in existence prior to May 1996.

Danny Shaw – drystack for his poultry operation – Canoy moved, Knott seconded, the Board voted unanimously to accept this application.

Thurman Jessup – drystack for his poultry operation – Knott moved, Canoy seconded, the Board voted unanimously to accept this application.

-Blackwood presented an NCACSP Extension Request for Jerry Brown, Contract #76-01-08-16. Knott moved, Alston seconded, the Board voted unanimously to approve this extension request with an explanation as to the history between May 8, 2001 and August 5, 2002 to be presented to the Soil and Water Commission in July.

The Board was reminded that the NCACSP Spot Checks are due in to the Division office by July 1, 2003. The spot checks must be complete before NCACSP allocations are given.

There was no RC&D Report to be given at this time.

The Plan of Operations was reviewed. Knott moved, Alston seconded, the Board voted unanimously to accept the 2004 Plan of Operations as presented. A copy of this report is attached to these minutes.

Subdivision Plat for Edgewood Subdivision was presented to the Board for their information.

Parks reported that the County Personnel Director, Kim Newsome, sent out a memo regarding Merit Pay Recommendations for PY 2003-2004. The employee must have been at Step 3 one year or above Step 3. Currently both county employees do not meet these requirements therefore there will be no merit increases for the Soil and Water Departments.

It was reported that Linda Smith, Randolph County Computer Services, has conversed with the Soil and Water Office about two projects that improvement is needed in the county to improve the GIS data. 1) Taking existing tax streams and USGS stream data and refining it from aerial photography or through GPS collection of data; and 2) Taking aerial photography and determining land cover countywide, especially rural areas defining woodland and fields.

The District’s Long Range Plan was presented and discussed. Alston moved, Canoy seconded, the Board voted unanimously to approve the Long Range Plan as presented, with corrections to be made as needed. The Board thanked Knott for taking his time and preparing this document for presentation.

The Grant position was discussed. Parks will call the County Manager’s Office to set up an appointment with Frank Willis, County Manager, to discuss the Grant position in question and also deliver the Long Range Plan.

It was reported that NRCS has $2,000 matching funds for the District to purchase a new copier. It was decided not to purchase a new copier at this time. The County has accepted a new copier lease agreement that will decrease the Soil and Water’s current monthly copier lease from $290 per month down to $70 per month.

Discussion was had on a new computer for the District office. Knott moved, Alston seconded, discussion followed, after discussion the Board voted unanimously to allocate up to $1,500 for the purchase of a new computer for the District.

Parks suggested to the Board the idea of the District purchasing shirts with the Randolph SWCD logo embroidered on the left pocket for the employees to wear as a "uniform". More information will be presented at the July 14, 2003 Board Meeting.

The following consent items were approved:
-Employee Weekly Logs
-June & July Calendars

There being no further business the meeting adjourned at 9:10 a.m.


The Next Regularly Scheduled Board Meeting will be July 14, 2003 at 7:30 a.m.
Federal Building
241 Sunset Avenue, Asheboro, NC 27203

Form 301: Issued 5/84 Soil and Water Conservation Commission
Department of Natural Resources and Community Development
1614 Mail Service Center, Raleigh, NC 27699-1614