Asheboro, North Carolina
April 14, 2003


Supervisors Present: Others Present:
Craig Frazier, Chairman Barton Roberson, DC
William Alston, V. Chairman Jenny Parks, Admin. Sec.
Walter Knott, Treasurer Randy Blackwood, Env. Spec.
Richard Canoy, Secretary Jerry Raynor, Soil Con.
Charles Moss, Member


The meeting was called to order at 7:30 a.m. Frazier welcomed everyone to the meeting. Alston led the meeting in a word of prayer.

Travel vouchers were signed and returned.

March 10, 2003 minutes were reviewed and corrections were made. Moss made a motion to accept the minutes; Canoy seconded; motion carried.

Knott presented the treasurer’s report. There were several money and line item shifts made – see attachment that will reflect the changes made. Canoy made a motion to accept the treasurer’s report; Alston seconded; motion carried. A copy is attached to these minutes.

It was reported that the color printer, LCD Projector, and the measuring wheel have been purchased and received. The Laser Level has also been serviced.

Discussion was had regarding the purchase of Power Point Program to be installed on the District’s laptop. The cost for purchasing the software is $175.00 (shipping & tax are not included in the price). Knott made a motion to purchase the Power Point program for the laptop computer; Canoy seconded; motion carried.

The Randleman FFA Chapter has asked our district if we wish to purchase a space available on their calendar for advertising and to provide them information regarding community events to be placed on their calendar at no charge. Advertisement spaces are available at $50 per half space and $100 per full space. It was decided not to do any advertising at this time. However, information will be provided to them on community events held through our office such as the board meetings, etc.

An application for Sara Marie Cheney to attend the 2003 Resource Conservation Workshop was presented to the board for approval. Sara is from Southwest Randolph High School. Alston made a motion to send Sara Marie Cheney to the Resource Conservation Workshop at N.C. State University, June 15-20, 2003; Knott seconded; motion carried. Her registration and meals will be paid for by the District office.

Parks reported that an individual district office could be a member of the Soil and Water Conservation Society. Currently the membership rate is $60 per year for full membership and the Associate Membership rate is $10.00 per year. No decision was made on Soil and Water Conservation Society membership at this time.

The 2003-2004 Soil and Water Budget information was provided. There were no notable changes within the budget for the upcoming year.

Frazier reported that the Soil and Water Foundation Board of Directors met and authorized the purchase of computers for the districts who indicated an interest in the program. Currently, the Foundation is waiting on USDA to finalize the computer contract so they may purchase these computers. More information will follow at a later date.

The NRCS Report was given by Roberson as follows:
-The PRMS Report was presented to the Board for information. This report is attached to these minutes.
-Roberson presented a WHIP contract modification for McCain Dairy. Knott made a motion to accept the WHIP contract modification for McCain Dairy; Alston seconded; motion carried. Alston signed the contract modification.
-Roberson reported on the Conservation Reserve Program (CRP). Preparation is being made for another CRP sign-up soon – FSA will again handle the program with NRCS completing plans and preparing the contracts. Pastureland practices are considered now in the Conservation Reserve Program.
-Roberson reported on continuous CRP.
-Roberson reported that GSA is currently seeking other office space for the Service Center. The next FAC meeting will be April 30, 2003.
-Staff continues to do waste utilization plans for producers within the county.
-Roberson reported that several producers have called in with structure issues due to the inclimate weather.
-Roberson reported that the weather has also made several producers call in regarding their lagoons/waste storage ponds. DWQ has sent out a notice to producers reminding them to call in if their lagoon/waste storage pond goes beyond the start pump marker. DWQ will fine those that do not report this.
-Randolph County currently has 232 EQIP applications on hand. A ranking sheet has not been finalized. By May/June offices may receive their EQIP allocation.
-Jerry continues to travel to Moore County on Thursdays and Fridays. He is mainly working on approximately 30 EQIP applications.
-Roberson reported that Blackwood has completed his elements, with the exception of RUSLE training, to become a technical specialist. Blackwood has received RUSLE training in house, therefore Roberson is checking on whether or not that training was appropriate to allow him to be designated as a technical specialist. More information will follow.
-Operational Reviews will begin today.

The NCACSP Report was given by Blackwood as follows:
-There were no NCACSP applications or contracts to present at this time.
-Blackwood presented a Spot Check List for the board. Please see the attached list for operations to be spot-checked.

Frazier reported that the Soil and Water Commission would possibly be able to do another allocation at its May 14, 2003 meeting. Districts must notify the Division if they have already encumbered all of their allocation to contracts and if they have remaining approved applications that require an additional allocation to fund. These districts must commit to submit the contracts for these remaining applications to the Division by June 4, 2003. Randolph County will request additional funds.

The RC&D Report was given by Alston as follows:
-There will be an RC&D Board Meeting on April 15, 2003 in Graham. Discussion will be regarding outsourcing, drum composters, and position summaries.
-The Piedmont Conservation Council’s Annual Meeting will be held in Snow Camp on April 17, 2003.
-The Annual Meeting of RC&D will be held in Asheville in May.
-The Trinity Park Project has been put on hold until further notice.

Canoy performed the annual inspection of the Ramseur RC&D Project. One bank had minor erosion and needs reseeding, all other cover was satisfactory. A letter will be drafted to the Ramseur Park noting the observations and stating that the district board would check back in six months to follow-up.

Frazier reported on the 2003 Legislative Alert from Steve Harris, Legislative Committee Chairman. A copy of this alert is attached to these minutes along with the 2003-2005 State Budget. Supervisor travel reimbursement was cut 25%, matching operating funds were cut 11%, Area 7 Area Coordinator position was eliminated, and the NCACSP was cut $970,790 nonrecurring. -- Frazier also reported that the Supervisor’s travel has been put back in the House Budget and they have restored $100,000 of the one time cuts to cost share. There would still be a 4% cut to matching funds and the loss of a soils position and the Area 7 Coordinator.

The One North Carolina Naturally Workshop will be held April 16-17, 2003 in Raleigh. Frazier encouraged the supervisors to attend.

A Subdivision Plat for Edwards S. Turlington was presented for information and was reviewed by the board.

Blackwood gave a Power Point presentation on the Soil and Water Conservation signs in Randolph County. The following roads were identified:


Hwy. 705 - There is a sign there, but needs to be stabilized.
220 Business - No sign
Hwy. 22/42 - No sign
Hwy. 73/74 - No sign
Hwy. 134 - No sign
Hwy. 49 - No sign
Hwy. 64 - No sign

It was brought to the board’s attention that there are three signs in the basement that can be set up. They were purchased many years ago. It was decided that these three signs would be set up at the staff’s discretion. Alston made a motion not to purchase any signs at this time; Canoy seconded; motion carried.

The River Friendly Farmer signs were discussed. It was decided that the staff would place the signs on visible farms that benefit the program. Hockett Dairy would receive one of them, because of their accomplishment of the Conservation Farm Family winner in 2000.

Outlook planning for the district office was discussed. Frazier and Knott met with Lynn Sprague regarding this issue. There are 5 pilot districts being sought for this plan. There is a possibility of grants being obtained to add staff persons to perform necessary duties, such as the 319 grant and the Kellogg Foundation grant. Discussion was had on starting this plan with storm-water runoff. Alston made a motion that the district broaden its approach to community conservation and seek Lynn Sprague’s assistance in doing so; Knott seconded; motion carried. Parks will contact Sprague to see if he would be available to attend the May 12th Board Meeting and discuss this issue further with the entire Board and staff.

The following consent items were approved:
-Employee Weekly Logs
-Conservation Connection
-April and May Calendars

There being no further business the meeting adjourned at 9:40 a.m.


The Next Regularly Scheduled Board Meeting will be May 12, 2003 at 7:30 a.m.
Federal Building
241 Sunset Avenue, Asheboro, NC 27203

Form 301: Issued 5/84 Soil and Water Conservation Commission
Department of Natural Resources and Community Development
1614 Mail Service Center, Raleigh, NC 27699-1614