Minutes

Randolph County Commissioners

September 8, 1998

The Randolph County Commissioners met in regular session at 4:00 p.m. in the Commissioners Meeting Room, County Office Building, 725 McDowell Road, Asheboro, NC. Rev. David Eastes, Chaplain at Randolph Hospital, gave the invocation, after which everyone recited the Pledge of Allegiance.

Special Recognition - Tal Harrison

On behalf of the Board, Chairman Frye presented to Talton Harrison a framed certificate of appreciation for his twelve years of service on the Piedmont Triad Regional Water Authority.

Changes to the Agenda

Chairman Frye announced the following changes to the agenda: Under consent agenda, requested appointments to the Randleman Firemen’s Relief Fund Trustees have been changed to Wade Craven and Tony Lowe; under new business, add P. Set Public Hearing for Cross Road Rest & Retirement Center.

Consent Agenda

On motion of Holmes, seconded by Mason, the Board unanimously approved the consent agenda, as follows:

WHEREAS, JobReady: Pathways to Career Success, North Carolina’s system of school-to-work, provides students with attractive, accessible, and clearly identifiable career pathways to further education and to the workplace through school-based learning, work-based learning and connecting activities; and

WHEREAS, JobReady is based on partnerships of educators, employers, parents, students, community leaders and others at the local level who work together to develop a multi-faceted system to provide broad opportunities to all students; and

WHEREAS, JobReady gives every student, from kindergarten through the postsecondary level, the chance to participate in meaningful work-based learning experiences, such as field trips and internships, which will help students understand the relevance of school to the world of work; and

WHEREAS, JobReady develops integrated curriculum, encourages comprehensive career guidance and counseling, focuses on higher expectations for all students, and advocates postsecondary education or training for all students; and

WHEREAS, JobReady provides North Carolina with a competitive, well-educated workforce that will succeed in the global economy;

NOW, THEREFORE, the Randolph County Board of Commissioners do hereby proclaim September 14-20, 1998 as JOBREADY WEEK in Randolph County and urge our citizens to become familiar with the services and benefits offered by the JobReady system.

WHEREAS, the Department of Transportation has investigated Barker Drive in the Woodfield Acres Subdivision; and

WHEREAS, the subject street has been found to meet minimum requirements for addition;

NOW, THEREFORE, BE IT RESOLVED by the Randolph County Board of Commissioners that Barker Drive in the Woodfield Acres Subdivision be added to the Division of Highways’ Secondary Road System.

WHEREAS, conserving our state's natural and wildlife resources is one of the most important responsibilities we have to this and future generations of North Carolina; and

WHEREAS, hunters and anglers were among the first to realize this responsibility nearly 100 years ago when they saw firsthand how expanding civilization and unregulated exploitation

had caused disastrous declines in wildlife population throughout North Carolina; and

WHEREAS, North Carolina hunters and anglers took steps to reverse this trend, helping found the conservation movement, supporting laws to stop uncontrolled exploitation of wildlife and helping establish game and fish laws, enforcement and management practices; and

WHEREAS, they also suggested and supported laws to establish special hunting and fishing license fees and special taxes on their equipment to pay for conservation programs; and

WHEREAS, programs financed by the hunters and anglers have led to the dramatic comeback of game species such as the wild turkey, tundra swan, snow geese, ducks, and white-tailed deer and non-game species such as the bald eagle, other raptors, alligators, songbirds, shore birds, fur bearers and others;

NOW, THEREFORE, the Randolph County Board of Commissioners does hereby proclaim September 26, 1998 as "HUNTING AND FISHING DAY" in Randolph County and calls upon all the citizens of the county to recognize the roles of these men and women in preserving this important part of our American heritage and in ensuring the wise and proper management of our natural resources.

Approval of Lynn Qualls as New Cooperative Extension Director

Ronald Jarrett of the North Carolina Cooperative Extension Service presented Mrs. Lynn Qualls as the new Randolph County Cooperative Extension Director. Since this position is a joint appointment with the County, the County Commissioners must also approve Mrs. Qualls’ appointment.

On motion of Kemp, seconded by Holmes, the Board unanimously approved the appointment of Lynn Qualls as Randolph County Extension Director.

Closed Session: Economic Development Project

On motion of Kemp, seconded by Davis, the Board unanimously voted at 4:22 p.m. to go into closed session to discuss matters relating to the location or expansion of business in the area served by the Randolph County Board of Commissioners, pursuant to NCGS 143-318.11(a)(4). The Board returned to regular session at 5:20 p.m.

Bid Award - Document Imaging Scanner

Jane Leonard, Deputy Finance Officer, reported the following bids received on a document imaging system for the Social Services Department:

 

SECTION

DESCRIPTION

IKON

IMAGE

MAX

SMI

 

Hardware

Components

Complete Document Scanning System

Complete Document Retrieval System

$10,516

$5,632

$17,940

$5,960

 

 

Software

Full Version of Vendor’s Software

Other Form of Software (ex. Retrieval Software)

$5,997

$INCLUDED

$7,333

$2,500

 

 

Additional Charges

Installation, Training, Documentation, Delivery,etc.

$2,330

$1,600

 

 

Warranty

One Year Coverage for Hardware, Software, and Technical Support

$INCLUDED

$5,263

 

 

TOTAL BID

   

$24,475

$40,596

NO BID

On motion of Davis, seconded by Holmes, the Board unanimously awarded the bid to Ikon Document Imaging for a total price of $24,475.

Bid Award for Renovation of Offices for Social Services

Ms. Leonard presented the following bids received for renovations to the Social Services building (space formerly rented by Treasure World) for building 14 new offices for employees: Carolina Commercial, $21,490; Davidson & Son General Contractors, $17,500; Interior Finishing Systems, $16,610; Randolph Building Supply & Hardware, $18,794.25.

On motion of Holmes, seconded by Mason, the Board unanimously awarded the bid to Interior Finishing Systems for $16,610.

Bid Award for Cab Chassis

Ms. Leonard presented bids received for a 1998 or 1999 one-ton cab chassis, which the Maintenance Department will use with an existing bed to make a dump truck. No bids were received for a 1998 cab chassis; two bids were received for a 1999 cab chassis, as follows: Montgomery Motors, $19,148.50; Yadkin Chevrolet, $19,256.90.

On motion of Holmes, seconded by Davis, the Board unanimously awarded the bid to Montgomery Motors for $19,148.50.

Bid Award for Ambulance Remounts

Ms. Leonard presented informal bid estimates received for the basic remounting of two ambulance boxes, as follows: Chief’s Fire and Rescue, $43,800; Northwestern Emergency Vehicles, $37,600; Superior Specialty Vehicles, $33,300; Westside Specialty Vehicles, $63,400; Wheeled Coach of North Carolina, no bid.

On motion of Holmes, seconded by Mason, the Board unanimously awarded the bid to Superior Specialty Vehicles, Inc., for $33,300.

Bid Award for AS400 Computer

Ms. Leonard presented the following bids received for a new AS400 system to replace the current AS400 (Model F35) being used by the Tax Department. Two models were bid in order to receive comparable pricing:

 

VENDOR

WARRANTY

MODEL 2160

MODEL 2164

 

Dynamix Group

Yes

$32,650.00

$39,545.00

Impact Information Technologies

Yes

$34,153.00

$41,613.00

Innovative Business Systems

Yes

$35,021.00

$42,847.00

Data Resource Group

Yes

$38,503.80

$49,637.00

IBM

Yes

$47,395.00

$55,622.00

Ms. Leonard stated that although Dynamix Group returned the lowest price on both units proposed, they did not meet the specifications set forth in the bid proposal. One of the most important specifications was the responsibility of the vendor to be able to convert the data on the current AS400 system to the new system. They included an explanation stating that they could not honor this request and that the payment terms and conditions were not acceptable.

The next lowest bid, Impact Information Technologies, did not meet all specifications listed within the bid package. The bid specifically stated that Randolph County is not the expert on this AS400 system and that if any crucial components were left out, it would be the responsibility of the vendor to add those components to the total cost. Impact Information Technologies failed to include a vital memory component.

The third lowest bid, from Innovative Business Systems, met all specifications. It has been determined that the Model 2164 is a much more enhanced system and more consistently meets the needs of the Tax Department’s mass appraisal system. The Tax Department has budgeted $36,000 for this system, leaving a shortage of $6,847. The Computer Services Director has stated that her budget has additional funds remaining since the new AS400 system will be under warranty for the first year, and she has requested that a budget amendment be made to provide the additional funds needed.

On motion of Davis, seconded by Mason, the Board unanimously awarded the bid to Innovative Business Systems for the AS400 Model 2164 for a total price of $42,847, and approved Budget Amendment #8 to the FY 1998-99 Annual Budget, as follows:

 

GENERAL FUND - #8

 

Appropriation

Increase

Decrease

Tax Department

$6,847

 
 

Computer Services

   

$6,847

Litter Sweep Roadside Cleanup

David Townsend, III, Public Works Director, stated that his department plans to join forces with the NC Department of Transportation on their annual roadside cleanup project called Litter Sweep. The local D.O.T. office will provide trash bags, safety vests, and gloves to local participating groups. Mr. Townsend said he would like to waive tipping fees for the debris these groups collect along the roadside.

On motion of Holmes, seconded by Davis, the Board unanimously agreed to waive the tipping fees for debris collected as part of the Litter Sweep project.

Old Courthouse Stabilization Report

Mr. Townsend reported that the main problem with maintaining the original courthouse building appears to be water leaking through the roof and around the gutters into the top of the building. He presented estimates from McRae Roofing of Asheboro, totaling $315,000, for completion of this repair project. To perform this project, it will be necessary to prepare bids and specifications for cleaning and painting all decorative metal surfaces and above the main brick structure of the building; replacing front entry roof, all gutter liners, downspouts and coping/cornice covers; removing and replacing the asphalt shingles; and replacing two metal roofs with thermoplastic. We would also need to paint the remainder of the building and repair two sections of damaged plaster inside the building, estimated at an additional $15,000.

On motion of Holmes, seconded by Mason, the Board directed Mr. Townsend to proceed with putting this project out for bids and to request pricing for both plastic and copper cornices.

Annual Report of Child Fatality Prevention Team & Community Child Protection Team

MiMi Cooper, Health Director, reported that the Team had reviewed 16 child deaths during the past year. They also identified one system problem this year with the weighing and measuring of children seen in the Health Department. A new policy will require that all children seen in the Health Department for any health services will be examined without bundling, in street clothes or underwear, to assess their nutritional requirements. She said the best news for children this year is the creation of the Child Health Insurance Program, which will offer low or no-cost health insurance to children whose household income is at 200% of poverty or less.

Animal Control Ordinance

MiMi Cooper, Health Director, submitted recommendations on revisions to the exotic reptiles and wild and dangerous animals sections of the animal control ordinance. She said she also had included in this draft the public notification statement in the section on subdivision leash restrictions that she discussed at the July meeting.

The Board discussed the issues of dangerous dogs, vicious dogs, and subdivision leash laws. Chairman Frye directed that the animal control ordinance be placed on the October 5 agenda, at which time the Board will either adopt the ordinance or set a public hearing on it.

Public Hearing - Local Law Enforcement Block Grant

At 6:13 p.m. the Board adjourned to a duly advertised public hearing on the proposed use of local law enforcement block grant funds from the U.S. Department of Justice.

Major Allen McNeill explained that the committee is again recommending that these funds be used to hire part-time bailiffs to work security at the Courthouse and/or to pay overtime to full-time officers to work security at the Courthouse.

Chairman Frye asked for comments from the public; hearing none, he closed the public hearing.

On motion of Holmes, seconded by Davis, the Board unanimously voted to accept these funds, approved the proposed usage, and approved Budget Amendment #9 to the FY 1998-99 Annual Budget, as follows:

 

 

GENERAL FUND - #9

 

Appropriations

Increase

Sheriff & Jail

$38,565

Revenues

Increase

Restricted Intergovernmental

$34,708

Fund Balance Appropriated

$3,857

Resolution Declaring "Duke" Surplus Property

Major Allen McNeill told the Board that the Sheriff’s Department has a drug dog whose trainer has left the department. Because of the dog’s age, they do not intend to invest in retraining the dog to work with a new officer. However, the Liberty Police Department would like to have the dog, as they are considering a drug dog program.

On motion of Holmes, seconded by Davis, the Board unanimously approved the following resolution:

WHEREAS, Randolph County has in its possession an eight-year-old male canine, a Belgian Malinois named Duke, which is surplus to the needs of the Sheriff’s Department; and

WHEREAS, the Town of Liberty has expressed an interest in having Duke for their police department’s use and benefit in the enforcement of law and order; and

WHEREAS, counties are authorized by NCGS 160A-274 to transfer property to other governmental units;

NOW, THEREFORE, BE IT RESOLVED that Randolph County’s canine known as Duke be declared surplus to the County’s needs and donated to the Town of Liberty to be cared for and used by the Liberty Police Department.

Restricted Law Enforcement Funds

Major McNeill requested that the Sheriff’s Department be allowed to use restricted law enforcement funds for the following: dash-mounted vehicle security camera systems, $4,500 (matched by a grant from NC Department of Transportation); repair and renovation of a motor home seized from a drug dealer (to be used as a mobile command post), $10,000; 60 electric shotgun mounts for patrol vehicles, $15,000.

On motion of Holmes, seconded by Mason, the Board unanimously approved this request and approved Budget Amendment #10 to the FY 1998-99 Annual Budget, as follows:

 

GENERAL FUND - #10

 

Appropriations

Increase

Sheriff & Jail

$34,000

Revenues

Increase

Restricted Intergovernmental

$4,500

Fund Balance Appropriated

$29,500

 

Amendment to Retirees’ Health Insurance Benefits Policy

Hal Scott, Jr., Personnel Director, advised the Board that a stipulation has been imposed on this year’s receipt of the Local Law Enforcement Block Grant, requiring that the County comply with regulations for public safety officers’ health benefits. The stipulation states that we must provide public safety officers who retire or are separated from service due to injury suffered as a direct and proximate result of a personal injury sustained in the line of duty while responding to an emergency situation or a hot pursuit, with the same or better level of insurance benefits at the time of retirement or separation as they received while on duty. Otherwise, only 90% of the available grant will be awarded. Mr. Scott said that our current policy does not speak to this stipulation, and he recommended amending the policy to include it.

On motion of Mason, seconded by Holmes, the Board unanimously approved amending the County’s Retiree’s Health Insurance Benefits Policy, by adding the following language: If a "Public Safety Officer"* or "Law Enforcement Officer,"** as defined by North Carolina State statutes, is placed on retirement due to injuries suffered as a direct and proximate result of a personal injury sustained in the line of duty while responding to an "emergency situation" or while in "hot pursuit" as defined by North Carolina State case law, he/she shall receive the same medical benefits as those given to 30-year retirees, as listed in Para. 4 above, as was in effect at the time of the injury, until the retiree reaches 65 years of age.

*"Public Safety Officer" means an individual serving a public agency in an official capacity, with or without compensation, such as a law enforcement officer, a firefighter, or rescue squad or ambulance crew. **"Law Enforcement Officer" means an individual involved in crime and juvenile delinquency control or reduction, or enforcement of the laws, including, but not limited to, police, corrections, probation, parole, and judicial officers.

Rezoning Public Hearing

At 6:30 p.m. the Board adjourned to a duly advertised public hearing to consider rezoning requests. Hal Johnson, Planning and Zoning Administrator, presented the following requests:

1. Rick Grady, High Point, is requesting that 5.65 acres on Albertson Road in Artisan Acres, Lots #34-39, Trinity Township, be rezoned from RA to LI. Mr. Johnson stated that the applicant did not come to the Planning Board meeting and it is not known specifically how Mr. Grady wants to use the property. The Planning Board unanimously recommended denial.

2. W. Darrell Johnson, Asheboro, is requesting that .97 acres at the end of SR 1215, Cedar Grove Township, be rezoned from RA to HC for commercial development. The Planning Board unanimously recommended denial. They were concerned that this was not a conditional use request, which would have allowed for buffers to be placed around the development.

3. Rick Smith, Asheboro, is requesting that 40.9 acres on Old Stagecoach Road, Franklinville Township, be rezoned from RA to RR/CU for a 35-lot subdivision restricted to site-built homes only. The Planning Board unanimously recommended approval.

4. Larry Hollingsworth, Sophia, is requesting that 16 acres (out of a 62.11-acre tract) on Beckerdite Road, Back Creek Township, be rezoned from RA to RR/CU for a 13-lot subdivision restricted to site-built homes only. The Planning Board unanimously recommended approval but also recommended that the back three "flag" lots not be approved. Mr. Johnson said that the applicant is now proposing to combine those three lots into one with entrance from Groom Road.

Citizen Comments - Request #1

Craig Emerson, 5708 Zelma Blvd, Archdale, opposed having a business in this residential area.

Citizen Comments - Request #2

No one spoke.

Citizen Comments - Request #3

Lee Roberts, Asheboro, said that when he developed another subdivision in this area, he had to have a conditional use with 1250-square-foot minimum housing. He said that to be consistent, the same should be required with Mr. Smith’s request.

Rick Smith, 619 Inwood Road, Asheboro, said that 1250 square feet would be too much; he wants to maintain the 1100 square feet proposed. He also said that deed restrictions are based on those for Piedmont Pines and Pine Ridge.

Terry Kivett asked if this development would be subject to same restrictions as Piedmont Pines.

Citizen Comments - Request #4

Diane Carter, 2016 Marsh Mountain Road, Sophia, who said she lives in the middle of the area proposed for development, expressed concern about lot size, water needed for additional wells, and runoff.

Jauvanna Craven, Sophia, said that notice of the August 4 public hearing was not posted until July 30 and that 5 days’ notice was not adequate. She stated that one sign was over 70 feet from the road and turned away from the road so that no one could read it from the road. She said that Groom Road is not publicly maintained and that she would like in writing that the owners of the back lot that would be entering from Groom Road would have to participate in the maintenance of Groom road. Ms. Craven read concerns and questions from an adjacent property owner, Van Hoover, who could not be present.

Chairman Frye closed the public hearing at 7:35 p.m.

Board Action on Requests

On motion of Davis, seconded by Holmes, the Board unanimously denied the request of Rick Grady.

On motion of Holmes, seconded by Davis, the Board unanimously denied the request of Darrell Johnson.

On motion of Mason, seconded by Holmes, the Board unanimously approved the conditional use request (site-built homes only) of Rick Smith.

On motion of Holmes, seconded by Mason, the Board unanimously approved the conditional use request (1500-square-foot, site-built homes only; flag lots dropped; road frontage of lots 7 and 8 increased to incorporate footage that was previously part of the flag lots) of Larry Hollingsworth.

Census 2000 Complete Count Committee

Hal Johnson, Planning and Zoning Director, related that the U.S. Census Bureau is asking county governments to establish a Complete Count Committee to insure widespread participation in the census by implementing public information promotions to publicize the importance of Census 2000.

On motion of Holmes, seconded by Davis, the Board unanimously approved the establishment of the Census 2000 Complete Count Committee. Chairman Frye instructed Mr. Johnson to present names of proposed appointees to this committee at the Board’s October 5 meeting and suggested that municipalities and schools be represented.

Proposed State Watershed Regulations for Randleman Lake

Hal Johnson, Planning and Zoning Director, reviewed proposed regulations from the N.C. Environmental Management Commission concerning the future Randleman Lake. He expressed concerns about some of these proposed regulations and stated that he is hopeful that a compromise can be worked out to the satisfaction of Randolph County and the Piedmont Triad Regional Water Authority.

Appointment to Piedmont Triad Regional Water Authority

This item was tabled until next month.

Appointment to Randolph County Health Development Authority

On motion of Holmes, seconded by Mason, the Board unanimously appointed Larry Emerson to replace Wade Doggett, who has moved out of the county.

Set Public Hearing on Restructuring of Debt Service for Cross Road Rest and Retirement Center

On motion of Holmes, seconded by Davis, the Board unanimously set a public hearing for 4:30 p.m. on October 5 for the restructuring of debt for Cross Road Rest and Retirement Center.

Budget Amendment - Carl Drive Extension to Energizer Plant #2

County Manager Frank Willis reminded the Board that in April they had agreed to share equally with the City of Asheboro in the cost of the extension of Carl Drive to the Energizer Plant #2. Cost estimate for that project was $50,796. The actual cost has turned out to be $57,843.39, so the budgeted amount is $7,048 short of what is needed to pay the County’s portion.

On motion of Davis, seconded by Holmes, the Board unanimously approved Budget Amendment #11 to the FY 1998-99 Annual Budget, which appropriates fund balance for this project, as follows:

 

GENERAL FUND - #11

 

Appropriations

Increase

Contributions to Asheboro (Energizer Project)

$7,048

Revenues

Increase

Fund Balance Appropriated

$7,048

Budget Amendment - Social Services

On motion of Holmes, seconded by Mason, the Board unanimously approved Budget Amendment #12 to the FY 1998-99 Annual Budget to reflect state funding for the Emergency Crisis Intervention Program, as follows:

 

 

 

 

 

 

GENERAL FUND - #12

 

Appropriations

Increase

Social Services

$20,000

Revenues

Increase

Restricted Intergovernmental

$20,000

Adjournment

The meeting adjourned at 8:00 p.m.

 

 

 

___________________________________ _______________________________________

Darrell L. Frye, Chairman                                  Phil Kemp

 

 

___________________________________ _______________________________________

J. Harold Holmes                                              Robert B. Davis

 

 

___________________________________ ________________________________________

Robert O. Mason                                             Alice D. Dawson, Clerk to the Board